Connect with Next Gen Meeting Spaces
Moving from ‘me’ to ‘us’, from traditional hierarchy to teams. Teams are becoming ubiquitous in the workplace with the arrival of Agile practises and...
Connect with next-generation meeting spaces
Unlock team potential and create an outstanding employee experience, where the space they're in, at any time, prioritizes their performance, wellbeing and ability to connect.
With the arrival of agile practices and the demand for cross-functional skills, teamwork is an essential tool for any successful organization. Each member is unique, and brings their own individual perspective, skill and expertise to enable the team to reach its objectives.
45 minutes per week are saved by firstline workers collaborating with colleagues.
When teams collaborate, the purpose and intended outcomes driving them forward should be clearly articulated. If goals are set from the start, each teammate will have a sense of autonomy to make their own decisions and be confident that the team is aligned. This helps the group remain focused and happy, while ensuring its success.
63% of C-Suite believe that the driving force behind workplace transformation is 'bettering employee collaboration'
(Futurum-Technology insights for business leaders).
To promote inclusion, all the voices within a team must be heard, regardless of culture, location, environment or language differences. Awareness of individual identities is key, and by nurturing the differing dynamics within a group you can construct a team focused on achieving the same goals. Innovation is the result of diverse perspectives — people thinking differently, not differing opinions.
87% of leaders believe a culture
that encourages creativity is a top
In the world today, every company’s most coveted asset is its people. So, honing in on workplace experience, and making the space they use enjoyable and productive, is a top priority for most organizations.
Employees can be overwhelmed with multiple and constantly changing workplace technologies that can negatively impact employee engagement and productivity. With the right approach to engagement and collaboration, the adoption of next-gen meeting spaces can reduce the technology burden on workers and unlock a frictionless employee experience.
84% of people believe new technology will help them be more creative.
Reimagine employee journeys
Make any space
work for you
More than ever, enterprises need to build flexible and resilient work environments that enable employees to remain effectively engaged when responding to changing conditions — whether it be budget, travel, coalitions and teamwork across boundaries, or world events.
150 trips – average number of overnight trips replaced with online meetings by year 3.
Culture has traditionally been one of the biggest hurdles to the widespread adoption of intelligent workplace solutions. When the world switched from live to virtual interactions and events in 2020, a collective light bulb went off about the real potential of collaboration technology for the work environment and the different spaces that employees use to meet.
8–10 users are frustrated with their current meeting space technology.
Now is the time to think big and broad about how your employees meet and the spaces that they use to do it. Create a bold technology vision that enhances collaboration and fosters connection — improving access to people and resources while minimizing interruptions and wasted time.
88% of survey respondents feel 'having all of our solutions in one place saves time.'
Meeting space capabilities
To achieve the next-gen meeting space experience, we offer three package tiers across five space profiles made up of the following capabilities:
Personal AV devices
A range of individual devices including headsets, speakerphones, webcams and personal video devices targeted at information workers, digital nomads and executives.
Modern AV room systems
Transform meeting spaces ranging from small huddle areas to large conference rooms with a rich, collaborative experience that's simple to use, deploy and manage.
Provide accessibility to multiple platforms from a single device, creating an improved employee experience.
Meeting space scheduling
Unplanned meetings have become the norm. Now, imagine that you have a complete overview of all the spaces in your environment. In-depth information on every available space at a glance, in the palm of your hand.
Make the everyday working lives of reception teams easier with the most intuitive and intelligent visitor management system. Control every aspect of the visitor management process with one simple solution.
Make it easy for employees or visitors to present over your network, independent of physical connectivity or device.
Keep track of all the meeting spaces in your smart office with real-time occupancy data and heatmaps. You can monitor usage statistics of all spaces and generate reports that help maximize efficiency and cut cost.
Easily control the different environmental elements of your meeting space through control panels or mobile devices. Provide an integrated employee experience when using room capabilities.
Meeting space services
As a global system integrator, we offer a full range of services from Advisory, Site Survey, Design and Deployment to support and manage services.
Network infrastructure and services To complement the meeting space and to provide the best employee experience it's key to have the right connectivity in place and provide additional value through services such as indoor location services and guest Wi-Fi.
'The financial return that can be achieved by investing in people through high performance real estate: the data represents a 3% increase in productivity, 5% increase in retention, and 30% reduction in absenteeism across all sectors.'
Stok - The financial case for high performance buildings.
Activity-based working (ABW) and technology have untethered work from a desk, freeing people to choose the best place to complete their tasks.
Investment in space prioritizes human performance while being focused on supporting user functionality, concentration, well-being and connection. Brand is integral, connecting users to the organization's mission and purpose through visual and practical elements. Services and spaces should be a flexible and safe amenities, providing employees and teams the support needed to make the most of their time at work.
'Organizations that support a choose-your-own work style and culture will boost employee retention rates by more than 10 percent'. (Gartner)
Type: Sit, stand, studio
Size: 1 to 2 people
Type: Sit, stand, studio
Size: 3 to 6 people
Size: 7 to 18 people
Size: 19+ people
Next-gen meeting space packages
A simplified next-gen meeting space, with packages that meet customer needs and are easy to buy.
Frictionless meeting spaces
- Effortless connectivity — Join meetings from multiple vendors in one click.
- Increased efficiency — Find and book meeting rooms easily, from Outlook or right on the spot.
- Seamless management — Pro-active monitoring across applications to reduce operational complexity and costs.
75% of job seekers care that their potential employer supports and values their health and wellness.
- Room/desk booking
- Connected employee experience
- Occupancy sensors and space analytics
Gather insights, save money and improve the experience.
Ease of use — Intuitive booking for rooms and spaces via mobile, tablet and desktop devices.
Cost reductions — AI-enabled insights to improve space utilization by up to 30%.
Increase flexibility with access to time-limited ad-hoc meeting areas.
Easily find your way to your required location.
High Performance Buildings are estimated to enhance productivity by 9%.
- Environmental/air quality monitors
- Environmental analytics
- Smart meeting room control (temperature, light, etc.)
Improve employee well-being and retain talent.
57% of job seekers are more likely to stay with the company longer if their employer supports and values their health and wellness.
Employee and visitor experience
While deploying great spaces for people to work and meet is a great first step, the actions required to gain access to spaces can often cause frustration amongst employees.
These are the typical issues that employees are faced with on a daily basis in an office:
finding a meeting room that meets your requirements
getting to the meeting room and finding it busy
booking a hot desk for the day
having visitors arriving at the wrong reception
booking a locker for your belongings
...and the list goes on.
The interactive 3D model of your building provides an overview of everything that is happening in the office. This smart office assistant enables you to easily find facilities, available desks, meeting spaces, colleagues and lockers
The web interface is available on any device such as laptops, PC, tablets, smartphones and kiosk/signage screens.
The smart office assistant provides the following capabilities:
- location-based desk and room finder
- suggestion-based room and desk booking
- peer / colleague finder
- meeting space environment control
- smart locker control
- digital lock
- problem reporting to facilities
The analytics dashboards provide an overview of all office analytics. Here you can deep-dive and discover how employees really use the space.
A sneak-peek of the available insights:
occupancy per floor
most popular workspaces
average percentage of occupied workspaces over time
most popular meeting rooms, including busiest days per week
average percentage of occupied meeting rooms over time
COVID-19 readiness report
Return employees safely to the office
Smart office assistant:
To support the safe return to the office, the smart office assistant can provide employees with:
Calculate office capacity:
Use the upgraded algorithm in the COVID-19 Readiness Report to automatically calculate the maximum capacity of your space.
Monitor social distancing:
Use the COVID-19 social distance report to monitor how social distance is being respected and which places are getting too crowded.